Streamline your school letters to parents with our powerful letter builder

Smart, scalable school communications—without the admin overload.

Effortless, Personalised Letters at Your Fingertips

School communications don’t need to be time-consuming or repetitive. With our built-in School Letter Builder, you can create personalised letters in minutes—not hours—right from your iTCHYROBOT dashboard. Whether you’re organising a school trip, sharing exam updates, or sending reminders, this tool helps you stay connected and efficient.

What You’ll Love

Write Once, Personalise Instantly

Craft one master letter using shortcodes like [PUPIL_NAME], [CLASS], or [YEAR_GROUP] to automatically personalise each letter for every pupil.

Generate in a Click

Create an entire set of personalised letters in seconds—no manual editing or copy/paste needed.

Built-In Letter Assistant

Need help with tone or content? Use the iTCHYROBOT Letter Writing Assistant directly from your dashboard.

Instant Web Publishing

Post generic versions to your school website with no extra formatting.

Cloud-Based Flexibility

Write, edit, and access your letters anytime, from anywhere—at school, at home, or even in a coffee shop.

Why It’s a Favourite with Schools

GO GREENER

Reduce Printing Costs
Send letters electronically when appropriate and reduce reliance on paper.

Support Your Eco Goals
Lower your school’s carbon footprint while making communications more efficient.

LETTERS THAT DON’T GET LOST

Auto-Archive to ‘Letters Home’
Letters are automatically stored in your website’s Letters Home section—easy for parents to find anytime.

Improved Accessibility for Families
Make school comms more transparent and searchable—so nothing gets missed.


Real World Application

You’re planning the Year 6 residential. Instead of editing dozens of separate letters, here’s what you can do:

1

Write one master letter in Letter Builder

2

Use shortcodes to personalise details

3

Generate all individual letters in one click

4

Print, email, or post to the website—all within minutes

Print, email, or post to the website—all within minutes

Start Transforming Your School Communications Today

The Letter Builder is not just a tool, it is a streamlined reinvention of how schools communicate with families. It respects teachers’ time, improves parental engagement, and helps schools operate more efficiently.

As an iTCHYROBOT schools customer, your Letter Builder is already activated and waiting for you in your dashboard. Log in and discover how simple getting your information to parents can be.

For support or to learn more about maximising the Letter Builder’s potential, contact our tech team at support@itchyrobot.com to organise training.